- Satisfactory Academic Progress:
Satisfactory progress in attendance and academic work is a requirement for all students enrolled in this school and enrolled in a NACCAS-approved program. Federal regulations require all schools participating in state and federal financial aid programs to monitor SAP. The policy is provided prior to enrollment. These standards apply to all students, regardless of the source of the student’s funding, and to all students, regardless of their status (full-time or part-time). All students must comply with the following standards.
- Designated Attendance and Academic Evaluations:
Students will be evaluated for cumulative attendance (quantitative) and cumulative academic (qualitative) progress at the following SCHEDULED intervals:
Course Hours in Program
The first evaluation occurs not later than the midpoint of the academic year or course, whichever occurs sooner.
Academic Year Cosmetology 1000 450, 900 900 Esthetician 750 375 750 Manicure 600 300 600 Eyelash Extension 320 160 320
Evaluations are conducted at the end of each evaluation period to determine if the student has met the minimum requirements for attendance and academics. Evaluations are based on the cumulative academic percentage and cumulative attendance percentage. The academic percentage is determined by combining all theory and practical grades to date and deriving an average percentage of those grades. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled.
- Attendance and Maximum Time Frame
Students must accrue a minimum of 70% of the scheduled hours to be considered maintaining satisfactory progress. At the end of each evaluation period the school will determine if the student has maintained at least 70% cumulative attendance since the beginning of the course which indicates that, given the same attendance rate, the student will graduate within the maximum time frame allowed. Based on a 70% rate of attendance, the maximum time allowed for students to complete each course at satisfactory progress is 1.43 times the course length. At any time during the program that a student’s progress indicates he will not complete within 143%, student loses eligibility for federal funds (school is not yet eligible for Title IV). A student who exceeds the maximum time frame will revert to a cash-pay basis.
Regardless of the average level of attendance, students who have more than 10 days (scheduled days) of consecutive absence (without mitigating circumstance) will be dismissed. This standard shall apply to all students except those on an approved Leave-of-Absence (see LOA policy). A veteran student must complete 80% of your scheduled program and may not miss five consecutive days or you will be terminated. (See attendance policy on page 32)
To determine academic progress, students are assigned theory study and a minimum number of practical experiences required for course completion. Theory is evaluated after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better. Practical skills are evaluated based on a criterion of steps. Students must maintain a cumulative academic grade average of 70% to be in satisfactory academic progress status. The projects on the clinic floor are not included in the overall GPA; rather, a student receives credit for having completed the procedure. Students must make up failed or missed tests and incomplete assignments by arranging that with an instructor. Numerical grades are considered according to the following scale:A 90-100 Excellent C 70-79 Satisfactory
B 80-89 Very Good F 69 and below Unsatisfactory
- Determination of Progress Status:
The evaluations must occur no later than the midpoint of the academic year or the course, whichever occurs sooner. Students meeting the minimum requirements for academics and attendance at the evaluation point are making satisfactory progress until the next scheduled evaluation. For a student to be considered making SAP as of course midpoint, the student must meet both attendance and academic requirements on at least one evaluation by the midpoint of the course, or the midpoint of the academic year, whichever comes first. Only students who maintain satisfactory progress are eligible to receive federal financial aid (school is not yet eligible for Title IV). Students will be provided the progress reports at the designated intervals notified in written form of progress status and any impact to financial aid, if applicable (school is not yet eligible for Title IV).
- Warning / Probation:
Students who fail to meet minimum requirements (70% cumulative attendance and/or a C or 70% GPA) for attendance and academic progress at the end of an evaluation period will be placed on a Warning. Any student on Warning may continue to receive assistance under the Title IV HEA programs (school is not yet eligible for Title IV) for one payment period. At the end of the payment period if the student has met the minimum grade and attendance requirement the student is meeting Satisfactory Academic Progress.If the student is not meeting Satisfactory Academic Progress at the end of the Warning Period, he or she will be considered for the status of probation if:
- The student’s progress was evaluated, and it was determined that the student did not make satisfactory academic progress during the warning period; and
- The student prevails upon appeal of a negative progress determination prior to being placed on probation (SEE BELOW); and
- The institution determines that satisfactory academic progress standards can be met by the end of the subsequent evaluation period; or
- The institution develops an academic plan for the student that, if followed, will ensure that the student is able to meet the satisfactory academic progress requirements by a specific point within the maximum time frame established for the individual student.
- Appeal Procedures:
A student may be allowed to appeal a satisfactory academic progress within 10 business days of the negative determination.
- The student may re-establish eligibility for financial aid, if applicable, by meeting the minimum cumulative requirements for attendance and academic satisfactory academic progress.
- The reason for which a student may appeal are death of a relative, an injury or illness of the student or other allowable special circumstances.
- The student must submit documentation as to why the student failed to meet satisfactory academic progress and what has changed in the student’s situation that will allow him or her the achievement of satisfactory academic progress at the next evaluation.
- The results of the appeal will be documented in the student’s file with notes as to the circumstances surrounding the appeal.
- Should a student fail to appeal the decision, the decision will stand.
- A student who fails to achieve the minimum standards is no longer eligible for Title IV, HEA program funds (school is not yet eligible for Title IV) , if applicable, unless the student is on warning or has prevailed upon appeal of the determination that has resulted in the status of probation.
- Interruptions and Leave of Absence
If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will not be included in the student’s cumulative attendance percentage calculation. A leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave. Students who withdraw prior to completion of the course of study and wish to re-enter will re-enter in the same status as when they left.
- Re-establish SAP and/or Financial Aid Eligibility, if applicable:
Title IV, HEA funds (school is not yet eligible for Title IV) will be reinstated to qualified students who have re-established satisfactory academic progress by meeting the minimum cumulative attendance and academic requirements at the next evaluation period and are able to complete their program within the maximum time frame.
- Course Incompletes, Repetition and Noncredit Remedial Course:
Course Incompletes, Repetition and Noncredit Remedial courses do not apply to this institution. Therefore, these items have no effect upon the school’s satisfactory progress standards.
- Transfers and SAP
Transfer hours from another institution that are accepted towards the student’s educational program are counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. SAP evaluation periods are based on actual contracted hours at the institution.3